Google Gmail Integration

Seamlessly send, receive, archive and search Gmail messages directly through Allios. Eliminate context-switching and streamline your communication workflows.

These features mirror what Allios does for Google Drive but with email communication instead of file operations.

Get Started - Gmail

Google Calendar integration illustration

Send transactional emails (receipts, alerts, notifications) from your custom “no-reply@…” or organization domain.
Receive inbound replies: store user responses, track email threads per customer or ticket.
Archiving & search: automatically save sent/received messages and allow full-text search from within Allios.
Message templates & scheduling: compose once, reuse across tenants, and schedule emails for later dispatch.
Link to Projects, Clients & Cases: each email is contextually tagged (client, ticket, project) automatically.

Minimum Gmail / Gmail API scopes used

Allios only asks for permissions strictly required for the enabled features. Overly broad scopes are avoided to reduce user risk.

https://www.googleapis.com/auth/gmail.send — send messages on your behalf.
https://www.googleapis.com/auth/gmail.modify — read and manage (archive, label) messages you interact with.
https://www.googleapis.com/auth/gmail.readonly — view email content in read-only mode (for inbound/display).
https://www.googleapis.com/auth/gmail.metadata — access metadata, thread & labels without full message bodies when lightweight access suffices.

How Allios connects your Gmail account

User clicks “Connect Gmail” in Allios and is redirected to Google's OAuth consent screen.
User reviews requested Gmail scopes and approves access.
Allios receives an access token (and refresh token) and stores them securely (encrypted at rest).
On behalf of the user, Allios can call Gmail APIs to send, receive, list or label messages — but only within granted scopes.

Security & Data Handling

OAuth tokens (access + refresh) are encrypted in Allios’ backend and not exposed to front-end code.
All communication with Gmail APIs happens over HTTPS / TLS to prevent interception.
Allios persists only necessary copies of messages (e.g. for search/index), with retention policies per tenant.
Users may disconnect Allios from Gmail anytime via their Google Account > Security > Third-party apps.
Upon disconnect or request, Allios deletes stored email content as per data retention policies.

Productivity & User Benefits

Here are the direct wins your users get when Allios integrates Gmail:

One unified interface: No need to juggle Gmail tabs and Allios — all communication lives inside your app.
Contextual mailing: Emails automatically attach to clients, issues or projects, reducing manual linking or tracking.
Template & scheduling reuse: Teams can save and reuse message templates (e.g. “Welcome”, “Invoice reminder”) across all tenants.
Automated archiving & search: All sent/received messages are stored and searchable inside Allios, eliminating email hunting.
Tracking & analytics: Monitor open rates, reply rates, and email volumes per client or project (if your integration supports it).

Revoking Gmail Access / Disconnection

Users remain in full control:

Go to Google Account → Security > Third-party apps with account access.
Find Allios in the list and click Remove access.
Optionally, notify Allios support to request purging of any associated email data stored.

Suggested OAuth Consent Wording

Application name: Allios
Short description (consent screen): “Allow Allios to send, read and manage messages in your Gmail account to streamline communication from within Allios.”

Explanation (scope justification):

We use gmail.send to allow you to send mails from Allios.
We use gmail.modify or gmail.readonly to fetch inbound replies and archive your messages.